Rafa AI is an intelligent executive assistant designed to streamline internal operations and boost productivity across teams. Leveraging the power of AI, Rafa can automate meeting documentation, summarize decisions, manage action items, and help teams collaborate more effectively—without adding to the workload.
Rafa is purpose-built for modern teams navigating the challenges of hybrid work, project management, and operational efficiency. Instead of relying on manual note-taking, scattered follow-ups, or delayed decisions, Rafa keeps everything organized, summarized, and actionable.
Features
Meeting Summarization: Automatically captures and summarizes meetings across platforms like Zoom, Google Meet, and Microsoft Teams.
Action Item Tracking: Extracts to-dos and assigns them to relevant team members with due dates.
AI-Powered Follow-Ups: Sends automated reminders and follow-up messages to ensure accountability.
Integrated Calendar Support: Syncs with your calendar to prepare and schedule meetings with relevant context.
Knowledge Management: Builds a centralized knowledge base from all conversations and tasks.
Multi-Platform Integration: Connects with Slack, Notion, Google Workspace, and other tools.
Privacy-Focused Design: Data encryption and compliance with security standards for enterprise use.
How It Works
Connect Tools: Integrate Rafa AI with your calendars, video conferencing, and work tools.
Run Meetings: Rafa joins or accesses meetings and transcribes the conversation in real time.
Get Instant Summaries: Receive concise summaries including decisions, questions, and follow-ups.
Track Progress: Rafa helps you monitor deadlines, task status, and meeting outcomes in your preferred tools.
Search and Retrieve: Use natural language search to find past decisions or action items in seconds.
Rafa AI transforms every meeting into a structured outcome—automatically.
Use Cases
Executives and Managers: Save time on post-meeting follow-ups and focus on strategic execution.
Operations Teams: Maintain accurate documentation of processes, blockers, and decisions.
Project Managers: Keep teams aligned with clear action items and decision records.
HR and People Ops: Track discussions, feedback sessions, and team check-ins with clarity.
Remote and Hybrid Teams: Enhance transparency and reduce communication silos across distributed teams.
Pricing
As of current details on rafa.ai:
Free Trial
Access to core features
Limited usage of meeting summarization and task tracking
Ideal for evaluation or small teams
Pro Plan – Contact for Pricing
Full access to meeting AI features
Unlimited summaries and action tracking
Integrations with productivity suites (Google Workspace, Slack, etc.)
Priority support and onboarding
Enterprise Plan
Custom pricing
Advanced security and compliance (SOC 2, GDPR)
Admin controls and audit logs
Dedicated success manager
A demo can be booked via the official site to explore pricing and capabilities in more detail.
Strengths
Real-time AI summarization tailored to business meetings
Automates admin-heavy tasks like follow-ups and note organization
Seamless integration with enterprise tools
Helps teams stay aligned across multiple projects and meetings
Designed to reduce meeting fatigue and post-call chaos
Drawbacks
Currently optimized for English-only meeting transcription
Requires integration setup for full functionality
AI accuracy may vary with audio quality or heavily technical jargon
Pricing is not publicly listed—requires demo or contact
Comparison with Other Tools
Rafa AI vs Otter.ai
Otter provides transcription and notes, but Rafa adds operational structure—like task tracking and follow-ups.
Rafa AI vs Fireflies.ai
Both offer meeting summaries. Rafa focuses more on business workflows, knowledge retention, and action management.
Rafa AI vs Motion or Reclaim.ai
Motion focuses on calendar automation. Rafa complements it with post-meeting operational follow-through.
Customer Reviews and Testimonials
Early adopters of Rafa AI are already seeing the operational impact:
“We replaced three different tools with Rafa—our team now leaves every meeting with clarity.”
“Action items never fall through the cracks anymore.”
“Rafa keeps us organized even across five different time zones.”
These reviews highlight Rafa’s strength in turning meetings into momentum.
Conclusion
Rafa AI is redefining what it means to have an executive assistant in the age of AI. It doesn’t just take notes—it structures your workday, follows up on your behalf, and turns every conversation into an outcome. For teams that want to reduce friction, save time, and operate with more precision, Rafa AI offers a truly modern solution.
Whether you’re scaling a startup, running a project-heavy team, or leading distributed operations, Rafa AI ensures your meetings don’t just happen—they lead to action.
