Talkatoo is a speech-to-text dictation software designed specifically for veterinarians and veterinary professionals. It streamlines the clinical documentation process by allowing users to dictate notes, charts, and reports directly into any practice management software, saving time and reducing the burden of manual typing.
Unlike generic dictation tools, Talkatoo is built with veterinary workflows in mind. It recognizes medical and industry-specific terminology, including drug names, breed types, and anatomical terms, ensuring high transcription accuracy and relevance. Talkatoo is cloud-based, cross-platform, and compatible with Windows and macOS, making it easy to implement without changing existing systems.
By using Talkatoo, veterinary teams can reclaim hours of administrative time each week, improve record accuracy, and focus more on patient care.
Features
Talkatoo provides powerful and user-friendly features tailored for the veterinary field:
Veterinary Vocabulary
Recognizes and correctly transcribes veterinary-specific terms, drug names, and breed types for higher accuracy.
Cross-Platform Compatibility
Runs on both Windows and macOS, allowing flexibility across clinic workstations and personal devices.
EMR and PMS Integration
Works with all major veterinary practice management systems (PIMS), including Cornerstone, AVImark, eVetPractice, and more.
Simple Installation
Easy to install and requires no IT overhaul. Just download, log in, and start dictating.
Cloud-Based Access
All settings and voice profiles are stored in the cloud, allowing seamless access across devices.
One-Click Dictation
Use a simple interface to start and stop dictation with minimal interruption to workflow.
Custom Vocabulary
Add custom terms or clinic-specific phrases to improve transcription results further.
Fast and Accurate Speech Recognition
Powered by AI and machine learning for rapid, real-time transcription with high accuracy.
Microphone Compatibility
Works with built-in microphones or external USB devices, including recommended headsets for better quality.
HIPAA Compliant
Follows healthcare data privacy standards, ensuring that client and patient information is handled securely.
Mobile Dictation (Planned)
Upcoming mobile version to allow dictation on the go from phones and tablets.
Live Support
Access to customer support via chat or phone, plus onboarding and training services for teams.
How It Works
Talkatoo uses advanced speech recognition technology, optimized for veterinary terms, to convert spoken words into text in real time. Once installed on a device, the software can be launched with a single click. After logging in, users can begin speaking into their microphone, and Talkatoo will transcribe the speech into any active text field—whether it’s in an electronic medical record, a word processor, or an email.
Unlike complex EMR integrations, Talkatoo works anywhere you can type. This makes it versatile and easy to use without changing workflows. The software automatically detects veterinary vocabulary, formats punctuation, and even learns from user corrections to improve accuracy over time.
All voice profiles and settings are stored in the cloud, meaning that you can move between clinic computers or work from home without losing your preferences.
Use Cases
Talkatoo is used by veterinary professionals in various roles to improve documentation speed and reduce administrative workload:
Veterinarians
Dictate medical notes, SOAP entries, exam findings, treatment plans, and client communications quickly and accurately.
Vet Technicians and Assistants
Take rapid notes during consultations, enter records into PIMS, and assist veterinarians with documentation.
Practice Managers
Standardize documentation across the clinic, reduce backlogs, and improve workflow efficiency.
Mobile and Equine Vets
Use portable devices to dictate notes in the field and reduce post-visit administrative work.
Specialist Clinics
Streamline case documentation for specialties like dermatology, oncology, or cardiology where complex terms are used.
Reception and Admin Staff
Transcribe phone messages, schedule notes, and follow-up communications with ease.
Multi-Doctor Practices
Ensure consistent documentation formats across teams and reduce reliance on support staff for transcription.
Veterinary Students
Practice real-time clinical note-taking using accurate, field-specific vocabulary.
Pricing
According to the official Talkatoo website, the software is available through subscription-based pricing. The plans include:
Monthly Subscription – $95/month per user
Access to all features
No long-term contract
Continuous updates
Cloud profile storage
Technical support
Annual Subscription – $85/month per user (billed annually)
Same features as monthly plan
Cost savings with upfront billing
Enterprise Pricing
Custom pricing available for multi-location practices or corporate veterinary groups
Includes onboarding, training, and team support services
A free demo is available for clinics interested in testing Talkatoo before purchasing. There is no free plan, but users can book a live demo to see the software in action.
Strengths
Talkatoo offers several advantages that make it an ideal tool for veterinary professionals:
Optimized for veterinary terms and workflows
Easy to install and use with no training required
Compatible with all practice management systems
Saves significant time on documentation
High accuracy with fast real-time dictation
HIPAA-compliant and secure
Cloud access for multiple device use
Excellent customer support and onboarding
Custom vocabulary for improved flexibility
Continuously updated with user feedback
Drawbacks
Despite its many benefits, Talkatoo has a few limitations:
Monthly subscription cost may be high for solo practitioners
Limited to desktop use (mobile version still in development)
Requires a stable internet connection for best performance
No free tier, which may deter small clinics
Custom vocabulary setup requires manual input
Not suitable for general-purpose dictation outside of veterinary practice
Voice recognition may be affected by background noise without a proper microphone
Overall, these drawbacks are outweighed by the tool’s ability to significantly reduce documentation time in a veterinary setting.
Comparison with Other Tools
Talkatoo vs Dragon Medical
Dragon is powerful but costly and complex to configure for veterinary use. Talkatoo is simpler, more affordable, and tailored to the veterinary field.
Talkatoo vs Scribenote
Scribenote focuses on full medical transcription services. Talkatoo is a real-time tool for live dictation into your existing system.
Talkatoo vs Voice Typing Tools
Built-in voice tools like Google Docs or Windows Voice Typing are generic and lack veterinary terminology, making Talkatoo far more accurate and efficient.
Talkatoo vs Notetaking Apps
While apps like Evernote or OneNote allow voice input, they don’t offer real-time, structured dictation across veterinary software platforms like Talkatoo.
Customer Reviews and Testimonials
Veterinarians and clinic staff consistently report positive results with Talkatoo:
“Talkatoo has saved me over an hour a day in charting.”
“It’s like having a scribe without needing another employee.”
“I can finally go home on time and finish my notes before I leave.”
“The accuracy with veterinary terms is way better than anything else I’ve used.”
“Installation was super simple and it just works.”
On Product Hunt, Talkatoo has been praised for its industry focus, ease of use, and ability to significantly improve clinic efficiency.
Conclusion
Talkatoo is a purpose-built dictation solution for veterinarians, offering fast, accurate speech-to-text functionality tailored to the demands of clinical practice. With veterinary-specific vocabulary, real-time dictation, and full compatibility with all major practice management systems, it’s a reliable tool for reducing documentation time and boosting productivity.
Ideal for solo vets, large clinics, and mobile practitioners alike, Talkatoo makes it easier to focus on patient care without falling behind on records. While it requires a subscription and a stable internet connection, its benefits in time savings and workflow efficiency are substantial.
If you’re looking to simplify your veterinary documentation process, Talkatoo is a smart investment that pays for itself in time saved and stress reduced.
