Rossum is an AI-powered Intelligent Document Processing (IDP) platform designed to automate the extraction and validation of data from business documents like invoices, purchase orders, bills of lading, and more. By using advanced machine learning models and natural language understanding, Rossum eliminates the need for manual data entry and speeds up document workflows across finance, logistics, procurement, and customer service departments.
Founded in 2017, Rossum aims to redefine how enterprises interact with documents by treating them as data, not static files. The platform is designed to handle unstructured and semi-structured documents at scale, helping organizations improve operational efficiency, reduce processing time, and increase accuracy.
Rossum is used by Fortune 500 companies and enterprises across the globe, offering out-of-the-box integrations, compliance-ready workflows, and scalable automation infrastructure.
Features
Rossum provides a comprehensive set of features that enable end-to-end intelligent document processing:
AI-Driven Data Capture
Rossum uses proprietary machine learning models to extract data from a variety of document types without the need for templates or manual rules.
Multi-Document Support
Supports diverse document types such as invoices, purchase orders, packing slips, bills of lading, and delivery notes across multiple languages.
Human-in-the-Loop Validation
Allows human reviewers to validate and correct extracted data via an intuitive UI, with Rossum learning from each correction to improve future accuracy.
End-to-End Automation
From document ingestion and classification to data extraction and export, Rossum streamlines the full document lifecycle.
Email and API Document Ingestion
Documents can be submitted to Rossum via email, drag-and-drop UI, or REST API for seamless integration into business systems.
Data Export to ERP/CRM
Easily push structured data into ERP, accounting, or CRM systems including SAP, Oracle, NetSuite, and Salesforce.
Validation Rules & Business Logic
Custom rules and conditions can be applied to flag anomalies, validate totals, and match POs or invoices to internal records.
Security & Compliance
Rossum is SOC 2 Type II and ISO 27001 certified, with enterprise-grade encryption, access control, and audit logging.
Analytics Dashboard
Provides insights into document volumes, automation rates, processing time, and system accuracy.
Marketplace Connectors
Pre-built integrations with tools like UiPath, Blue Prism, Microsoft Power Automate, and others through the Rossum Store.
How It Works
Rossum simplifies document processing into a few automated steps:
Document Submission
Documents are ingested via email, user upload, scanner, or API.AI Extraction
Rossum automatically extracts fields such as invoice number, date, line items, totals, PO numbers, and more—without needing predefined templates.Validation
Optional human reviewers can verify extracted data through a user-friendly interface. Rossum learns from each correction to improve model performance.Business Rules Application
Custom validations can be run to ensure accuracy, detect duplicates, or match data to internal systems.Data Export
Structured data is exported to downstream systems like ERPs, accounting tools, or data lakes for further processing.Monitoring and Feedback
Real-time dashboards allow tracking of document status, automation rates, and system performance.
Rossum’s platform continuously improves over time, making the automation more accurate and efficient with every use.
Use Cases
Rossum is widely used across industries to automate document-heavy workflows:
Accounts Payable Automation
Extract invoice data, match with purchase orders, and automate payment workflows.
Order Processing
Capture and validate data from incoming purchase orders, ensuring accuracy and quick turnaround.
Logistics and Shipping
Automate bills of lading, shipping manifests, and customs documentation to streamline logistics operations.
Procurement
Process vendor invoices and contracts with faster approval cycles and fewer errors.
Customer Service
Automatically extract and process information from service orders, returns, or request forms.
Insurance and Healthcare
Process claim forms, EOBs, and patient records securely and in compliance with data protection regulations.
Pricing
Rossum does not publicly list specific pricing on its website, as it offers custom pricing based on volume, features, and use case complexity.
Pricing is generally influenced by:
Number of documents processed per month
Advanced features required (e.g., custom workflows, AI learning, integrations)
Level of support and onboarding
Enterprise or team size
Rossum offers tailored packages for mid-sized businesses, large enterprises, and service providers. To get a quote, prospective users can request a demo or contact sales via https://rossum.ai/contact.
Strengths
Rossum offers numerous benefits over traditional OCR or manual processing systems:
Template-Free AI Engine
Unlike legacy OCR systems, Rossum does not require templates or formatting rules, making it more flexible and scalable.
Continuous Learning
Improves accuracy over time by learning from user corrections through its feedback loop.
Fast Time to Value
Users can process documents with minimal setup—some clients go live within days.
Strong Compliance Framework
Certified to international standards, ensuring security for sensitive financial and personal data.
Custom Workflows
Supports conditional logic, business rules, and integrations to align with internal processes.
High Accuracy and Automation Rates
Clients regularly report automation rates above 90% for common document types.
Drawbacks
Although Rossum is powerful, it may not suit all business needs equally:
Requires Human-in-the-Loop Initially
Full automation may take time to reach optimal accuracy as the AI adapts to document types.
No Transparent Pricing Online
Businesses must contact sales to understand the cost, which may be a barrier for smaller teams or early-stage startups.
Enterprise-Focused
Smaller businesses with low document volume might find the platform more than they need.
Document Type Scope
Primarily optimized for business documents like invoices and POs; not ideal for handwritten or highly unstructured content.
Learning Curve for Advanced Features
While the platform is user-friendly, setting up complex validations or workflows may require training or technical support.
Comparison with Other Tools
Versus UiPath Document Understanding
UiPath is strong in RPA with document understanding as a module. Rossum specializes solely in document data extraction and offers deeper AI learning.
Versus Abbyy FlexiCapture
Abbyy uses rule-based templates and is less flexible. Rossum’s AI eliminates the need for templates and scales faster.
Versus Docparser or Parseur
Docparser is ideal for small businesses and low volumes. Rossum suits enterprise-grade use cases with higher automation and flexibility.
Versus Kofax
Kofax is a broader automation suite. Rossum excels specifically in AI-based document data extraction and continuous learning.
Versus Hypatos
Both use deep learning for invoice processing, but Rossum offers broader document support, a cleaner UI, and enterprise integrations.
Customer Reviews and Testimonials
Rossum is trusted by global brands and high-growth enterprises, including Veolia, Cushman & Wakefield, Siemens, and Avast.
According to client feedback highlighted on Rossum’s website and third-party review platforms:
Faster processing: Clients report a 5x reduction in manual document handling time.
High accuracy: Automation accuracy rates often exceed 95% after training.
Rapid deployment: Some implementations completed in under a week.
Excellent support: Responsive onboarding and support teams that assist with workflow configuration and success planning.
Rossum is also reviewed positively on platforms like G2 and Capterra for ease of use and reliability.
Conclusion
Rossum is a next-generation intelligent document processing platform built for organizations that want to automate high-volume, data-heavy workflows without sacrificing accuracy or flexibility. With its template-free AI, rapid deployment, and enterprise-grade security, Rossum helps finance, logistics, and operations teams significantly reduce manual workload and improve processing speed.
If your business deals with thousands of documents every month and you’re looking to modernize your document management system, Rossum offers a powerful, scalable solution tailored for the future of work.
