Otio is an AI-powered calendar assistant designed to help professionals reclaim their time and focus by automating scheduling and task management. Built for busy individuals and teams, Otio connects with your calendar and email to intelligently plan your day, schedule meetings, and protect time for deep work. It goes beyond simple time blocking by using AI to prioritize tasks, adapt to changes, and optimize your schedule based on context and availability. Whether you are overwhelmed by back-to-back meetings or looking to reduce decision fatigue, Otio helps you plan with clarity and intention.
Features
Otio offers a suite of smart planning features powered by artificial intelligence and optimized for real-world productivity.
AI Scheduling
Automatically schedules meetings, tasks, and breaks into your calendar based on urgency, importance, and availability.
Email Integration
Connects with Gmail or Outlook to detect scheduling requests and suggest optimal meeting times without manual input.
Smart Rescheduling
If something changes, Otio reshuffles your calendar intelligently, preserving focus time and avoiding conflicts.
Focus Time Protection
Blocks dedicated time for deep work and shields it from low-priority meetings or distractions.
Natural Language Understanding
Schedule tasks or meetings using plain language, such as “call Sarah next Thursday” or “prepare slides before Friday.”
Calendar Sync
Seamlessly integrates with Google Calendar and Microsoft Outlook to sync events and availability in real time.
Context-Aware Planning
Considers meeting type, duration, time zones, and even mental energy levels to plan your day more effectively.
Unified Task and Event View
See all your tasks, meetings, and focus blocks in one smart view, eliminating the need for separate tools.
Privacy-Friendly
All data is processed with strict privacy standards. Otio does not sell or share your information with third parties.
How It Works
Otio connects to your existing calendars and email accounts to analyze your schedule. Once set up, the AI assistant helps you manage time by auto-scheduling meetings, tasks, and breaks based on your availability and priorities. When you receive a meeting request via email, Otio can suggest optimal times and book the event without you lifting a finger.
Tasks can be added manually or via natural language commands. Otio then places them into your calendar where time allows, adjusting dynamically as new events are added or rescheduled. If you need to protect certain time blocks for focused work, Otio makes sure those remain untouched by other scheduling requests.
Otio aims to become your time management co-pilot, reducing the mental load of calendar management while making sure the most important work gets done.
Use Cases
Otio is designed for individuals and professionals who need to take control of their calendar and protect time for meaningful work.
Busy Professionals
Manage a packed schedule with smart task and meeting planning that reduces back-and-forth scheduling.
Remote Workers
Coordinate meetings across time zones while ensuring focus time is protected during peak productivity hours.
Executives
Prioritize strategic thinking by reducing low-value meetings and automating calendar management.
Freelancers and Consultants
Balance client work, project deadlines, and meetings without overbooking or burning out.
Knowledge Workers
Optimize task planning and deep work with AI-powered calendar organization and context-aware scheduling.
Team Leaders
Use Otio to align team schedules and reduce meeting conflicts while preserving autonomy.
Pricing
As of the latest update, Otio is currently in beta and free to use for early access users.
Free Beta Access
Includes full access to AI scheduling, Gmail and calendar integrations, and smart time blocking
Available to users who sign up via early access at https://otio.ai
Future Pricing
The company plans to introduce subscription plans post-beta for individuals and teams
Pricing details have not yet been released
You can join the waitlist or request early access directly from the homepage.
Strengths
Otio stands out for its intelligent automation and focus on protecting time for deep work. Unlike traditional scheduling assistants that simply book meetings, Otio actively manages your calendar by reshuffling tasks and events to make space for what matters. Its integration with email and natural language processing makes scheduling frictionless. Otio’s ability to balance meetings, tasks, and focus time all in one place helps reduce burnout and decision fatigue. It is ideal for modern professionals who need more from their calendar than static event tracking.
Drawbacks
As a beta product, Otio is still evolving and may not yet support all calendar platforms or edge-case scheduling needs. It is currently limited to Gmail and Outlook integrations, with support for other providers not yet available. Collaboration features for teams are minimal, as the product is currently optimized for individual productivity. Since it’s an AI-driven system, occasional scheduling suggestions may still need manual adjustment or override. There is also no mobile app yet, though web access is available on mobile browsers.
Comparison with Other Tools
Compared to tools like Reclaim.ai and Motion, Otio focuses more deeply on preserving focus time and automating entire scheduling flows. Reclaim offers task-based scheduling with integration into Slack, while Motion combines task management with scheduling using AI. Otio provides similar AI automation but with a cleaner focus on prioritization, natural language, and context-based planning. Unlike traditional calendar tools like Google Calendar or Outlook, Otio acts more like an assistant than a static planner.
Customer Reviews and Testimonials
Otio is still in early access, so public reviews are limited. However, early users have shared positive feedback on platforms like Twitter and productivity forums. Many highlight how Otio helps reduce cognitive overload from managing a packed schedule and keeps them focused on important tasks. Users appreciate the automatic rearrangement of tasks and meetings when their day changes unexpectedly. Testimonials often emphasize how Otio enables a more intentional approach to time and helps them avoid burnout.
Conclusion
Otio is a promising AI calendar assistant that redefines how busy professionals manage their time. By combining intelligent scheduling, email integration, and deep work protection, it transforms your calendar from a passive tool into an active productivity partner. With a clean interface, smart features, and privacy-first design, Otio empowers users to regain control of their time. Whether you’re a freelancer juggling clients or an executive managing a complex schedule, Otio offers a new way to plan smarter, work deeper, and stress less.
