Toggl is a suite of productivity tools designed to help individuals and teams track time, manage projects, and improve efficiency. Known for its simplicity and flexibility, Toggl is widely used by freelancers, remote teams, and businesses of all sizes. The platform is made up of three core products: Toggl Track for time tracking, Toggl Plan for project planning, and Toggl Hire for candidate screening and hiring.
By combining these tools, Toggl aims to make work more measurable, transparent, and productive. Whether you’re a freelancer looking to bill accurately or a project manager organizing team workloads, Toggl offers powerful features to optimize how time and resources are used.
Features
Each product in the Toggl suite offers distinct features, allowing users to choose what fits their workflow best.
Toggl Track – Time Tracking
One-click time tracking with browser, desktop, and mobile apps
Idle detection and reminders to avoid lost time
Tags, clients, and projects for detailed reporting
Billable vs non-billable hour tracking
Detailed, exportable reports for clients or payroll
Pomodoro timer and timeline view
Integrations with over 100 tools including Asana, Trello, and Jira
Toggl Plan – Project Management
Visual project timelines and task boards
Drag-and-drop interface for easy planning
Workload view for team resource management
Customizable workflows with labels, milestones, and recurring tasks
Real-time collaboration and file sharing
Calendar sync with Google and Outlook
Notifications and deadline alerts
Toggl Hire – Smart Hiring
Pre-built skill tests to screen candidates
Custom test creation for different roles
Instant grading and shortlisting
Candidate pipeline tracking
Anti-cheating features for test integrity
Team collaboration on hiring decisions
Each tool is independent but integrates seamlessly with others in the Toggl suite, allowing users to manage time, plan tasks, and hire smarter in one ecosystem.
How It Works
Toggl simplifies work through a clean interface and minimal setup.
To use Toggl Track, users start by creating a project and client. Time can be tracked in real time with one click or added manually later. Tags help organize tasks, while detailed reports provide visibility into where time is spent.
Toggl Plan works by creating timelines or boards where tasks are assigned, scheduled, and updated visually. Managers can see workloads, deadlines, and project status at a glance.
With Toggl Hire, recruiters set up tests for specific skills. Candidates take the tests remotely, and results are delivered instantly, allowing hiring teams to focus only on top performers.
All three products are cloud-based, mobile-friendly, and require no technical expertise to get started.
Use Cases
Toggl is versatile and used by professionals in a wide range of industries.
Freelancers: Track billable hours, generate reports for clients, and manage time across projects
Agencies: Use Toggl Track for team time tracking and Toggl Plan to manage client deliverables
Remote Teams: Collaborate across time zones with shared timelines and visibility into workloads
HR Teams: Use Toggl Hire to efficiently screen and hire candidates based on real skills
Consultants: Track time by client or project and use analytics to optimize rates and workflows
Startups: Manage projects visually and hire developers or designers using smart screening tools
Toggl’s tools are scalable and can be used by individuals, small teams, or enterprise-level organizations.
Pricing
As listed on Toggl’s official website, each product has its own pricing model.
Toggl Track
Free Plan: For up to 5 users with core features
Starter: $10/month per user – for small teams with billable rates and reports
Premium: $20/month per user – includes scheduling, insights, and team features
Enterprise: Custom pricing – SAML SSO, dedicated support, and advanced controls
Toggl Plan
Team: $9/month per user – includes timelines, boards, and workload management
Business: $15/month per user – adds priority support, data export, and admin control
Free trial available for both plans
Toggl Hire
Skills Test Plan: Starts at €17/month per test – includes candidate tracking and templates
Premium Plan: Custom pricing for large-scale hiring with automation and integrations
You can view the latest pricing on the official Toggl pricing page.
Strengths
Simple and intuitive UI across all tools
Great for freelancers and remote teams
Offers free plans with generous features
Easy onboarding and minimal setup
Highly visual project planning
Integrates well with third-party tools
Accurate and reliable time tracking
Smart hiring based on real skill assessments
Drawbacks
Separate billing for each product may increase overall cost
Limited advanced project features in Toggl Plan
Toggl Hire not suited for deep applicant tracking system needs
Reporting can be too basic for some enterprise users
Lack of direct invoicing or accounting features in Toggl Track
Comparison with Other Tools
Compared to Harvest, Toggl Track is more intuitive and offers a cleaner UI but lacks built-in invoicing. While Harvest includes expense tracking and invoicing, Toggl focuses purely on time analytics.
Against ClickUp or Asana, Toggl Plan is more lightweight and user-friendly, though it may lack some of the complex features those platforms offer for large project portfolios.
When compared to Breezy HR or Workable, Toggl Hire stands out for its skills-first approach, focusing on actual capabilities rather than just resumes or interviews.
For teams seeking separate tools that do a few things extremely well—like time tracking, simple project planning, or quick candidate screening—Toggl is a solid, modular solution.
Customer Reviews and Testimonials
Toggl is highly rated on platforms like G2, Capterra, and Product Hunt, where users praise its simplicity and effectiveness.
On G2, users appreciate:
The minimalist design and ease of use
Reliable time tracking for teams and freelancers
Detailed yet easy-to-generate reports
Customer feedback highlights include:
“Toggl helped me become more aware of how I spend my work hours and bill more accurately.”
“The timeline view in Toggl Plan keeps our projects organized and transparent.”
“Toggl Hire saved us dozens of hours by automatically filtering candidates through real tests.”
You can explore more user feedback on Product Hunt.
Conclusion
Toggl is a versatile and powerful productivity suite that helps individuals and teams manage time, plan work, and hire smarter. With three separate tools that each solve a specific problem, Toggl delivers focused functionality without overwhelming users.
Toggl Track is perfect for freelancers and businesses that want simple, accurate time tracking. Toggl Plan offers visual task management for teams that need clarity in project planning. Toggl Hire streamlines candidate screening by focusing on skills instead of resumes.
While some users may find the need to use multiple tools separately a drawback, the specialized nature of each product ensures high performance and reliability. For teams and professionals seeking easy-to-use, efficient productivity tools, Toggl remains a top-tier option worth considering.
