TimeHero is a smart task planning and scheduling tool designed to help individuals and teams automatically plan and manage their work. Unlike traditional task managers or project planning apps, TimeHero uses built-in AI to automatically schedule tasks based on availability, working hours, deadlines, and task priorities. This means users no longer have to manually block out time for every task—the app does it for them.
Built for busy professionals, teams, and organizations, TimeHero is more than just a to-do list. It combines task management, project planning, calendars, and team collaboration into a single intelligent platform. Whether you’re juggling deadlines, managing a remote team, or simply looking to gain control over your daily workflow, TimeHero offers a streamlined and automated solution for smarter time management.
Features
TimeHero is packed with advanced features that simplify task planning and improve productivity:
Automatic Task Scheduling
TimeHero intelligently schedules tasks in your calendar based on workload, availability, deadlines, and priorities. If your schedule changes, it reschedules automatically.
Project Templates
Create repeatable project templates with timelines, task dependencies, and automation rules. Save time and maintain consistency across similar projects.
Calendar Integration
Integrate Google Calendar, Microsoft Outlook, or Apple Calendar to sync meetings and avoid scheduling conflicts.
Workload Management
Visualize workload across your calendar and manage team capacity. TimeHero ensures tasks are distributed evenly and deadlines are met without overloading team members.
Recurring Tasks
Set tasks to repeat daily, weekly, monthly, or by custom intervals, ideal for routine work and team maintenance.
Collaboration Tools
Assign tasks, add comments, attach files, and share progress in real-time. Keep everyone aligned and accountable.
Smart Notifications
Receive reminders, alerts, and progress updates automatically so nothing falls through the cracks.
Time Tracking
Track time spent on tasks manually or automatically for better insights and billing.
Team Dashboards
Monitor team progress, overdue tasks, and upcoming deadlines with shared dashboards and reports.
Gantt Charts and Kanban Boards
Visualize projects in multiple views to suit your preferred planning style.
Mobile Access
Use TimeHero on desktop and mobile browsers to stay productive from anywhere.
How It Works
TimeHero works by automatically fitting your tasks into the available time in your calendar, factoring in existing events, working hours, and task deadlines. Once you enter a task with a due date, TimeHero analyzes your availability and inserts the task into the optimal time slot, avoiding conflicts with scheduled meetings or overlapping responsibilities.
If something in your schedule changes—like a meeting is added or postponed—TimeHero automatically reschedules your pending tasks to make sure nothing is missed. This dynamic adjustment eliminates the need for constant manual updates.
You can create standalone tasks, organize them into projects, or use templates for recurring workflows. Tasks can be assigned to teammates, and everyone’s workload and availability are automatically factored into the scheduling engine.
Because TimeHero is built around time intelligence, it helps teams prevent bottlenecks, manage deadlines realistically, and adapt quickly when priorities shift.
Use Cases
TimeHero is suitable for professionals and teams across many industries. Common use cases include:
Agency Project Management
Agencies use TimeHero to plan deliverables, track deadlines, and ensure resources are allocated without overbooking teams.
Remote Team Collaboration
Teams working across different time zones use TimeHero to schedule tasks around meetings, improving productivity and transparency.
Personal Task Planning
Individuals use TimeHero as a smart personal planner that automatically creates a realistic daily schedule around their calendar.
Marketing Teams
Plan campaigns, assign deadlines, and adjust deliverables dynamically when content changes or approvals are delayed.
Consultants and Freelancers
Track tasks, manage multiple clients, and ensure every job is scheduled with sufficient time while syncing with your external calendar.
Product Development
Organize product sprints, set dependencies, and auto-schedule tasks with Gantt and Kanban views for agile planning.
IT and Operations
Manage IT workflows, maintenance routines, and team availability to reduce downtimes and meet SLA deadlines.
HR and Onboarding
Create onboarding checklists, schedule interviews, and manage employee-related tasks using repeatable templates.
Pricing
According to the official TimeHero website, the platform offers flexible pricing tailored for teams and businesses:
Free Trial
TimeHero offers a 7-day free trial of the Business plan. No credit card is required.
Team Plan – $5/user/month (billed annually)
Automatic task scheduling
Project templates
Shared team calendar
File attachments and comments
Smart workload views
Unlimited tasks and projects
Calendar integrations
Business Plan – $12/user/month (billed annually)
Includes everything in the Team Plan, plus:
Advanced team management
Team-wide dashboards
Custom branding
Time tracking
Reporting and analytics
Premium support
Enterprise Plan – Custom Pricing
Designed for large organizations requiring onboarding, advanced controls, and integrations. Includes dedicated support and onboarding assistance.
Strengths
TimeHero stands out due to its advanced automation and real-time scheduling capabilities. Key strengths include:
Automatically schedules tasks around your real-time availability
Reduces manual task planning
Dynamic rescheduling when plans change
Real-time team collaboration with clear visibility
Integrates with major calendar providers
Supports recurring and dependent tasks
Visual project management views (Gantt, Kanban)
Time tracking and performance reporting
Scalable for teams of any size
Improves focus by eliminating scheduling stress
Drawbacks
Although TimeHero is powerful, it may not be the right fit for everyone. Some potential drawbacks include:
Requires calendar integration to fully utilize scheduling features
Learning curve for users unfamiliar with automated task scheduling
Limited offline access (requires internet connection)
Mobile experience not as feature-rich as desktop
Less suited for teams needing deep integrations with tools like Slack or Trello
No native desktop or mobile apps (browser-based only)
These limitations may affect some users, but for those seeking automated scheduling within a calendar-first workflow, TimeHero still delivers exceptional value.
Comparison with Other Tools
TimeHero vs Todoist
Todoist is a powerful to-do list manager but lacks automatic scheduling. TimeHero schedules tasks for you based on availability, making it more dynamic.
TimeHero vs Asana
Asana offers strong project management features but requires manual task scheduling. TimeHero’s automation engine saves time and prevents planning errors.
TimeHero vs Trello
Trello uses visual boards and checklists but has limited scheduling logic. TimeHero integrates tasks with time and availability, adding depth to planning.
TimeHero vs ClickUp
ClickUp has more features overall but can be overwhelming. TimeHero focuses specifically on smart scheduling and is simpler to use for time-based task planning.
TimeHero vs Google Calendar
Google Calendar manages events but lacks task management. TimeHero combines tasks and calendar into one intelligent system for managing both.
Customer Reviews and Testimonials
TimeHero has earned praise from users on platforms like Product Hunt and software review sites for its intelligent planning and productivity-boosting features.
“TimeHero is like having a personal assistant that schedules your tasks.”
“The auto-scheduling saved me hours every week. It’s brilliant.”
“I can finally stop wasting time figuring out what to do next.”
“For a small agency, TimeHero has completely changed how we manage projects.”
“It’s smarter than most project management tools I’ve tried.”
Conclusion
TimeHero is a smart and innovative task scheduling tool that brings intelligence to daily planning. Instead of juggling tasks manually or relying on static lists, TimeHero uses AI-powered automation to plan work based on your availability and goals. Whether you’re managing personal tasks or coordinating a team’s workflow, TimeHero ensures that work is scheduled, deadlines are met, and nothing gets overlooked.
For businesses looking to reduce inefficiency and individuals wanting to optimize their time, TimeHero offers a compelling mix of smart planning, collaboration, and automation. While it may not have every feature of large-scale project management platforms, it excels in what it was built for—making time management simple, intelligent, and automatic.
