Sunsama is a daily planning and productivity app designed to help professionals manage their tasks and calendar in a calm, focused, and intentional way. It promotes mindful productivity by encouraging users to plan each day, prioritize effectively, and avoid over-scheduling. Rather than overwhelming users with features, Sunsama emphasizes work-life balance through structured daily planning and integration with existing productivity tools.
Sunsama is particularly useful for remote workers, founders, creatives, and knowledge workers who value clarity and control over their schedule. It works across devices and brings together all your work tools—task lists, calendars, emails, and project management systems—into one daily view. The app guides users through a daily planning workflow that aligns tasks with available time, helping them work with intention instead of reacting to endless notifications and to-dos.
Features
Sunsama offers a refined set of features built around focused, day-by-day planning:
Daily Planning Ritual
Begin each day with a guided planning session that prompts you to review upcoming tasks, select priorities, and allocate time blocks on your calendar.
Calendar + Task Integration
Combine tasks and events into one timeline. View your calendar alongside your to-do list to plan your day with clarity.
Time Boxing
Schedule tasks directly onto your calendar, creating realistic time blocks for focused work and preventing overbooking.
Drag-and-Drop Planning
Easily move tasks between days or time slots with a simple drag-and-drop interface. This encourages adaptability and visual clarity.
Cross-App Task Sync
Integrate with tools like Google Calendar, Outlook, Todoist, ClickUp, Notion, Gmail, Trello, Asana, and more. All tasks appear in one place for centralized planning.
Daily Shutdown Ritual
Reflect on your completed work at the end of the day, review what’s left, and decide what to carry forward or drop.
Focus Mode
Work in distraction-free mode while tracking time spent on tasks. Helps build awareness of how your time is used.
Channel-Based Organization
Sort tasks by categories or “channels” such as Work, Personal, Admin, or Projects to manage context and priorities.
Auto-Rollover
If you don’t complete a task, Sunsama automatically carries it over to the next day, helping you maintain flow without losing track.
Collaborative Planning
Plan and share priorities with your team (optional) while maintaining a calm individual workflow.
Weekly Objectives
Set goals for the week and tie them to daily tasks to ensure alignment between your intentions and actions.
How It Works
Sunsama is designed around a simple, intentional daily workflow. Each morning, users are guided through a short planning ritual where they select the tasks they want to work on, estimate how long each task will take, and then drag those tasks onto their calendar. This creates a visual, time-blocked schedule that sets clear expectations for the day.
The app pulls in tasks from connected tools and calendars so users don’t have to manually enter or switch platforms. Throughout the day, users can enter Focus Mode to work on one task at a time and track time. At the end of the day, Sunsama prompts users to review what they accomplished, reschedule what wasn’t finished, and shut down work with intention.
This daily cycle—plan, work, reflect—is at the core of Sunsama’s design. It helps users feel more in control of their time, avoid burnout, and stay aligned with broader goals.
Use Cases
Sunsama supports a wide range of personal and professional productivity use cases:
Remote Work Planning
Plan each day with a clear agenda that combines meetings, work tasks, and goals to avoid distractions and stay focused.
Founder and Executive Productivity
Balance strategic goals with daily execution by planning time for deep work and ensuring high-impact tasks get scheduled.
Creative Workflows
Writers, designers, and content creators can use Sunsama to block time for creative focus while managing other responsibilities.
Knowledge Work
Stay on top of client tasks, internal meetings, and admin duties by bringing them all into one visual timeline.
Burnout Prevention
Use the app’s mindful rituals to prevent over-scheduling and create better boundaries between work and life.
Academic Planning
Students and researchers can plan study time, track progress, and stay on top of deadlines through structured planning.
Life Organization
Keep personal, family, and work responsibilities in one calm interface to manage life holistically without chaos.
Pricing
According to the official Sunsama website, Sunsama offers a single, fully-featured plan:
Sunsama Plan – $20/month (or $192/year)
14-day free trial (no credit card required)
All core features included
Unlimited calendars and task integrations
Daily and weekly planning rituals
Focus Mode with time tracking
Integration with project tools (Notion, Asana, ClickUp, Trello, etc.)
Email task capture (Gmail/Outlook)
Task carryover and calendar sync
Daily planning analytics
Web and mobile access
Dedicated support
There is no free version beyond the trial, as Sunsama positions itself as a premium productivity tool focused on value rather than volume.
Strengths
Sunsama offers a balanced and human-centered approach to productivity. Its key strengths include:
Emphasis on daily planning and intentionality
Combines tasks and calendar in one timeline
Promotes sustainable productivity and work-life balance
Clean, distraction-free interface
Seamless integrations with major productivity apps
Daily and weekly rituals to build better habits
Automatic task rollover keeps plans realistic
One-click time boxing for fast scheduling
Strong support for focus and reflection
Great for individuals who value mindfulness and clarity
Drawbacks
Sunsama is not designed for everyone, and a few limitations include:
No free forever plan—only paid access after the trial
Limited collaboration features for large teams
Premium pricing may not suit casual users
Focused on individual planning, not full project management
Currently limited native mobile features (web-first experience)
No offline mode
Lacks deep automation or AI features found in tools like Motion or TimeHero
While Sunsama is highly effective for personal productivity, users seeking more technical project control or AI-driven scheduling may need to complement it with other tools.
Comparison with Other Tools
Sunsama vs Todoist
Todoist is a powerful task manager, but lacks time-blocking and calendar integration. Sunsama adds scheduling and focus tools on top of task management.
Sunsama vs Motion
Motion automatically schedules tasks using AI. Sunsama promotes manual, mindful planning with rituals, offering more control and intention.
Sunsama vs TimeHero
TimeHero is focused on automated scheduling for teams. Sunsama is focused on intentional daily planning for individuals.
Sunsama vs Trello
Trello is project-based and task-focused. Sunsama brings those tasks into your daily timeline and helps you plan your day realistically.
Sunsama vs Notion
Notion is extremely flexible for organizing tasks, notes, and databases. Sunsama is more structured and optimized specifically for daily task scheduling.
Customer Reviews and Testimonials
Sunsama has built a loyal following among productivity-focused professionals and creators. Reviews on Product Hunt and app stores consistently highlight its clean design and balanced workflow.
“Sunsama changed how I relate to productivity—it’s now calm and intentional.”
“I’ve tried everything, but Sunsama finally helped me stop overworking.”
“The daily shutdown ritual has improved my work-life boundaries.”
“It feels like having a personal assistant who respects your time.”
“Worth every dollar. Sunsama helps me focus on what matters each day.”
On Product Hunt, Sunsama has thousands of upvotes and positive feedback, particularly from remote workers, founders, and creators seeking more mindful work habits.
Conclusion
Sunsama is a unique and thoughtfully designed daily planning tool that bridges the gap between productivity and wellness. It focuses on helping users plan their day with intention, block time for what matters, and reflect on their work in a calm, structured way. Unlike complex project management tools or rigid task apps, Sunsama promotes a workflow that is human-friendly, adaptable, and aligned with real-life demands.
Whether you’re a busy professional, a remote team member, or someone seeking clarity in a chaotic world, Sunsama offers a reliable system for staying on top of your day without burning out. With its clean interface, useful integrations, and intentional planning rituals, it’s a valuable companion for anyone ready to approach work with more focus and purpose.
