Propolis is an AI-powered productivity and knowledge management platform specifically designed for startup founders, solo builders, and product teams. It helps organize everything from documents and notes to tasks and product ideas in one collaborative, intelligent workspace.
Unlike general-purpose productivity tools, Propolis is built to mirror how founders think—connecting information, speeding up decision-making, and automating documentation. Whether you’re ideating a new startup, shipping features, or preparing investor updates, Propolis serves as your centralized hub for focused execution.
Features
AI-Powered Workspace: Automatically organizes documents, notes, and meeting takeaways using context-aware categorization.
Founder-Focused Templates: Prebuilt tools for pitch decks, investor updates, product specs, and fundraising plans.
Smart Task Management: Convert notes into actionable tasks and track progress across projects.
Real-Time Collaboration: Share your workspace with co-founders or collaborators with secure permissions.
Centralized Knowledge Base: Keep product plans, customer insights, and business goals in one accessible location.
Natural Language Queries: Ask the platform questions like “What’s our next product milestone?” and receive structured answers.
Integration Friendly: Connects with common tools like Google Drive, Notion, Slack (more integrations coming).
How It Works
Sign Up at propolis.tech to create your personalized founder workspace.
Import or Create Content: Bring in your notes, documents, emails, and tasks—or start from prebuilt founder templates.
Let AI Organize and Label: Propolis automatically tags and structures information based on context.
Collaborate and Execute: Assign tasks, track updates, and maintain real-time clarity with co-builders.
Query Your Workspace: Use natural language to retrieve tasks, timelines, or key documents instantly.
It’s like having a chief of staff that never sleeps—designed to keep your startup thinking and output in sync.
Use Cases
Startup Founders: Organize everything from pitch decks to investor CRM in one intuitive space.
Product Builders: Document product ideas, specs, and user feedback for lean execution.
Solo Entrepreneurs: Manage day-to-day workflows and long-term strategies from a single dashboard.
Startup Teams: Create a shared source of truth for goals, deliverables, and company knowledge.
Accelerator Programs: Help early-stage companies stay organized and aligned through structured digital workspaces.
Pricing
As of the current information on https://propolis.tech, Propolis follows a waitlist model:
Free Access (Beta)
Early users can apply for access
Core workspace features are available for testing
Limited user seats while in beta
Premium Plans (Coming Soon)
Likely to include advanced collaboration features, integrations, and analytics
Pricing not yet announced; interested users can request early access or updates via email
Strengths
Designed specifically for startup workflows, not generic teams
AI automates organization, reducing mental load
Intuitive interface that doesn’t require onboarding or training
Centralizes all business-critical documents and ideas
Natural language AI improves speed of access and retrieval
Drawbacks
Still in beta—features may be limited or evolving
Waitlist required for access, which may delay adoption
Integration list is currently limited compared to mature platforms
Not yet suitable for large enterprise teams or departments
Comparison with Other Tools
Propolis vs Notion
Notion is versatile but requires manual setup. Propolis is tailored for startup founders with smart templates and AI-first organization.
Propolis vs Coda
Coda is powerful for teams but not startup-specific. Propolis focuses on founder needs and startup-focused collaboration.
Propolis vs Slite
Slite is a solid knowledge base. Propolis adds task management, templates, and real-time AI assistance to manage end-to-end workflows.
Customer Reviews and Testimonials
As a product in early release, direct testimonials on the website are limited. However, early user feedback includes:
“It’s like a co-founder that organizes everything for you.”
“I finally have a space that connects my pitch deck, product roadmap, and investor notes in one place.”
“Using Propolis has cut down my daily mental overhead by half.”
“AI labeling and smart recall features are the future of productivity tools.”
These reflect the core promise: giving founders more clarity and control with less effort.
Conclusion
Propolis is redefining how startup founders manage their time, knowledge, and execution. By bringing AI-powered structure to the chaos of early-stage building, it offers a focused, founder-first alternative to bloated project tools.
If you’re a founder or solo builder tired of jumping between apps and reinventing your workflow every week, Propolis gives you a smart, central home for your startup’s most important thinking.
