Paymo is a modern project management and time tracking tool built for small to mid-sized businesses, agencies, freelancers, and remote teams. It combines task planning, time tracking, invoicing, and team collaboration into a single unified platform. Designed to manage the entire project lifecycle from creation to payment, Paymo helps users stay organized, boost productivity, and streamline workflows.
With a strong focus on usability and all-in-one functionality, Paymo is ideal for creative teams, consultants, and service-based businesses who need to manage client work effectively and get paid faster.
Features
Paymo offers a full suite of tools that cover every stage of project execution:
Task Management
Organize projects with task lists, kanban boards, and Gantt charts. Assign tasks to team members, set due dates, priorities, and dependencies.
Time Tracking
Track time manually or with a built-in timer. View daily, weekly, and monthly timesheets. Use automatic time tracking for desktop with Paymo Track.
Invoicing and Estimates
Generate invoices based on tracked time or fixed project rates. Create and send professional estimates. Accept payments online.
Project Templates
Reuse templates for recurring projects to save time and maintain consistency.
Resource Scheduling
Manage team workloads with visual scheduling tools. Prevent overbooking and track availability.
File Sharing and Comments
Attach files to tasks and collaborate with team members using threaded comments.
Client Portal
Give clients limited access to view projects, invoices, and approve estimates.
Mobile and Desktop Apps
Track time and manage tasks on the go or directly from your desktop.
Integrations
Connect with Slack, Google Drive, QuickBooks, Xero, Zapier, and other tools.
How It Works
Paymo simplifies project management by uniting task planning, time tracking, billing, and collaboration in one place.
After creating a new project, users can break it down into tasks and assign them to team members. Task views include list view, board (kanban), and Gantt chart, offering flexibility based on project complexity.
While working on tasks, team members can use the timer or Paymo Track to log hours accurately. All time entries are synced in real time and can be reviewed via timesheets. Time tracked can be converted into invoices or used for internal reports.
Invoices can be customized with branding, sent directly from the platform, and paid online via supported payment gateways. For teams, workload planning tools ensure that resources are allocated efficiently and project deadlines are met without burnout.
The entire platform is cloud-based and available via web, desktop, and mobile apps.
Use Cases
Paymo is versatile and works well across industries where tracking time and managing deliverables are essential.
Agencies and Creative Teams
Plan campaigns, assign creative tasks, track billable hours, and invoice clients—all in one place.
Freelancers and Consultants
Track time accurately, send estimates and invoices, and keep a record of billable work with clients.
Software Teams
Use agile task views, monitor progress with Gantt charts, and track developer hours.
Legal and Accounting Firms
Log detailed time for cases or clients, generate professional invoices, and manage team resources.
Remote Teams
Collaborate on shared projects, plan workflows, and stay aligned across time zones.
Pricing
As listed on the official Paymo website, the platform offers a tiered pricing model:
Free Plan
Designed for freelancers. Includes 1 user, up to 3 clients, limited projects, and core features like task management and time tracking.
Starter Plan – $5.90/user/month
Best for freelancers who need unlimited clients, invoicing, and advanced time tracking features.
Small Office Plan – $10.90/user/month
Ideal for small teams. Includes advanced task management, time reports, Gantt charts, and integrations.
Business Plan – $16.90/user/month
For larger teams. Adds resource scheduling, employee performance tracking, priority support, and custom onboarding.
All plans come with a 15-day free trial. Visit the official pricing page for updated information.
Strengths
All-in-One Platform
Combines project management, time tracking, invoicing, and scheduling in one ecosystem.
User-Friendly Interface
Clean and modern UI that’s easy for teams and solo users to navigate.
Strong Time Tracking Tools
Includes automatic desktop tracking and detailed timesheet reporting.
Professional Invoicing
Create and send branded invoices with online payment support.
Great for SMBs and Freelancers
Affordable pricing and features designed with small businesses in mind.
Cross-Platform Access
Use Paymo on web, mobile, and desktop for real-time project access.
Drawbacks
Limited Features in Free Plan
Solo users may quickly outgrow the limitations of the free tier.
No Built-In Chat or Video Conferencing
Relies on integrations for real-time communication.
Advanced Reporting Requires Higher Tiers
Detailed business insights and performance tracking are only available in premium plans.
Learning Curve for Gantt Charts
Some users may find advanced project planning tools complex without prior experience.
Comparison with Other Tools
Compared to other project management platforms like Toggl Plan, Harvest, or ClickUp, Paymo offers a unique all-in-one solution for time tracking, invoicing, and task management.
Versus Toggl Plan: Toggl Plan focuses more on planning and less on billing or time tracking. Paymo includes both planning and invoicing features.
Versus Harvest: Harvest is a great time tracking and invoicing tool, but lacks deeper project management features like task views or Gantt charts that Paymo offers.
Versus ClickUp: ClickUp is highly customizable with many features but may feel overwhelming. Paymo balances usability and functionality better for small teams and freelancers.
Paymo stands out for professionals who want a unified tool without having to juggle multiple apps for managing projects, time, and finances.
Customer Reviews and Testimonials
Paymo is well-rated on trusted platforms such as G2, Capterra, and Product Hunt, where users consistently praise its simplicity, all-in-one capabilities, and value for money.
Users often highlight:
Accurate and easy time tracking
Seamless invoicing with branded templates
Helpful project views for tracking deadlines
Responsive customer support
From real user feedback:
“Paymo has helped our agency stay on top of project timelines and bill clients accurately without needing multiple tools.”
“As a freelancer, I love having task management, time tracking, and invoicing in one place. It saves me hours every week.”
Explore more feedback and use cases on Product Hunt.
Conclusion
Paymo is a comprehensive project management solution that bridges the gap between planning work and getting paid for it. With features tailored for freelancers, agencies, and small businesses, it supports the full project lifecycle—from task assignment and time logging to invoicing and reporting.
Its clean interface, affordability, and full-featured toolkit make it ideal for teams that want to increase productivity without switching between multiple platforms. While it may not offer the advanced customization of enterprise tools, its focus on practicality and user experience makes it a standout choice for service-based professionals.
