Spacewell is a leading smart building and facility management software platform that helps organizations optimize their real estate, workplace, and building operations using data-driven insights. Designed for property managers, facility teams, and corporate real estate leaders, Spacewell provides integrated solutions that combine IoT, BIM, and mobile tools to support intelligent workplace experiences and efficient facility services.
Part of the Nemetschek Group, Spacewell serves clients across industries including commercial real estate, healthcare, education, and manufacturing. The platform empowers organizations to make smarter decisions around space utilization, building maintenance, energy efficiency, and occupant comfort—all while supporting hybrid work models and sustainability goals.
Spacewell transforms buildings into responsive, user-friendly environments by combining powerful analytics with seamless operational tools.
Features
Spacewell offers a wide range of software modules and tools that support smart building management, space planning, and facility operations.
One of the key features is smart workplace management, which enables real-time monitoring of workspace occupancy and usage. Using IoT sensors and AI-powered analytics, Spacewell helps organizations optimize office layouts, manage hybrid workspaces, and improve space utilization.
The platform includes a Computer-Aided Facility Management (CAFM) system, which digitizes building assets, work orders, preventive maintenance, and vendor management. The CAFM system supports day-to-day operations and long-term asset planning.
Spacewell’s mobile apps empower field technicians and cleaning crews with tools to execute tasks efficiently, report issues, and receive updates in real time. This improves service delivery and accountability.
A powerful dashboards and analytics suite allows facility managers and executives to monitor key performance indicators (KPIs) such as occupancy rates, maintenance response times, energy usage, and cost efficiency.
The platform integrates with Building Information Modeling (BIM), allowing users to manage building assets in 3D, directly linked to real-time operational data. This enhances asset visualization and lifecycle planning.
Spacewell also offers visitor management tools and employee experience solutions such as room booking, desk reservations, and digital signage. These support flexible work arrangements and employee satisfaction.
Energy efficiency features help track building performance and identify areas for reducing energy consumption and CO₂ emissions.
How It Works
Spacewell works by integrating data from various sources—IoT sensors, maintenance systems, building plans, and occupancy platforms—into a centralized software environment.
Users begin by configuring their workspace, facilities, or real estate portfolio in the system. IoT sensors are deployed to monitor occupancy, temperature, air quality, energy usage, and movement.
The data collected is analyzed in real time through Spacewell’s cloud-based analytics engine. Facility managers access visual dashboards to understand how spaces are being used and how building systems are performing.
Through the CAFM module, work orders, preventive maintenance tasks, and vendor assignments are managed and tracked. Mobile apps keep field staff updated and connected while performing tasks.
The integration with BIM allows 2D and 3D building models to be connected with live asset and maintenance data, improving asset lifecycle management.
Employees interact with the system via self-service tools for booking desks, reserving meeting rooms, or accessing facilities, all connected to real-time occupancy and availability data.
Use Cases
Spacewell is used by organizations looking to create smarter, more efficient, and responsive workplaces and facilities.
Corporate real estate teams use Spacewell to optimize space allocation across portfolios, support hybrid work models, and reduce operating costs.
Facility management providers use the CAFM and mobile tools to streamline service delivery, manage technicians, and ensure compliance with service-level agreements (SLAs).
Healthcare facilities use the platform to ensure high-quality maintenance, hygiene, and safety standards while managing patient-centered spaces.
Educational institutions implement Spacewell to manage classrooms, labs, and administrative buildings with better space allocation and energy management.
Manufacturers and industrial operators use the system to track building assets, reduce downtime, and plan facility upgrades with minimal disruption.
Office administrators use the employee-facing features to enhance workplace experiences, simplify reservations, and ensure safe, productive environments.
Pricing
Spacewell does not publish standard pricing on its website, as costs depend on the size of the organization, number of users, selected modules, and implementation complexity.
Pricing typically considers:
Number of buildings and square footage
Modules selected (e.g., CAFM, workplace management, energy monitoring)
IoT sensor deployment and integrations
User licenses and mobile access
Implementation, onboarding, and support packages
Prospective customers can request a personalized demo and pricing quote directly through the official website. The company provides tailored solutions based on business needs and objectives.
Strengths
One of Spacewell’s key strengths is its modular and integrated platform, which allows organizations to scale features as needed and connect different aspects of building operations.
The IoT and sensor-driven analytics provide real-time insights into space usage, energy consumption, and environmental comfort, enabling better decision-making.
Integration with BIM technology adds long-term value by combining architectural and operational data for smarter asset management.
Spacewell’s user-friendly mobile apps empower field teams and support agile facility management in dynamic environments.
The platform’s global presence and multilingual support make it suitable for multinational companies and diverse user bases.
Its alignment with hybrid workplace trends makes it future-ready for evolving office needs.
Drawbacks
One drawback is the lack of transparent pricing, which may make it harder for small and mid-sized organizations to evaluate affordability early in the buying process.
While Spacewell offers a comprehensive suite, implementation may require coordination with IT and facility teams, especially for sensor installations and BIM integration.
Some advanced features, such as real-time analytics and energy optimization, may depend on third-party integrations or existing IoT infrastructure.
Organizations with limited digital readiness may require additional training and onboarding time to fully benefit from the platform’s capabilities.
Comparison with Other Tools
Compared to tools like Archibus or Planon, Spacewell stands out for its strong IoT integration, BIM compatibility, and modern mobile-first user experience.
Archibus is known for robust enterprise-level IWMS capabilities but may lack the same level of sensor-based real-time insights. Planon offers similar scope in facility management but may require more customization for modern workplace experiences.
Compared to platforms like Envoy or Robin, which focus mostly on desk booking and hybrid workplace management, Spacewell delivers a broader suite, including CAFM, energy monitoring, and asset lifecycle management.
In contrast to FM:Systems, which also includes BIM and workplace management, Spacewell’s deep integration of sensor technology and employee experience tools makes it more appealing for real-time smart building management.
Customer Reviews and Testimonials
Spacewell is trusted by organizations across the globe, including corporate offices, universities, hospitals, and municipalities.
Client testimonials on the company’s website highlight Spacewell’s ability to streamline facility management, improve space utilization, and enhance occupant comfort.
Users report improvements in operational transparency, maintenance efficiency, and employee productivity through the platform’s data-driven tools.
Although the platform is not widely reviewed on consumer platforms like G2 or Capterra, industry recognition and case studies reflect high satisfaction among enterprise clients.
Conclusion
Spacewell is a comprehensive smart building and workplace management platform that enables organizations to optimize their spaces, improve building performance, and enhance occupant experiences.
With strong capabilities in IoT integration, CAFM, BIM, and real-time analytics, Spacewell supports a future-ready approach to facility and space management. Whether managing a single site or a global portfolio, the platform provides the visibility, automation, and intelligence needed to transform buildings into agile, sustainable, and people-centric environments.
