Aircaps is an AI-powered meeting intelligence platform that helps teams convert voice conversations into structured summaries, notes, and actionable insights. It is designed for remote teams, project managers, executives, and customer-facing professionals who want to maximize the value of every meeting by ensuring key points, tasks, and decisions are automatically captured and shared.
By integrating with video conferencing platforms and using advanced speech recognition and natural language processing, Aircaps turns meetings into searchable and shareable documentation. It eliminates the need for manual note-taking, reduces missed action items, and enhances collaboration through centralized meeting summaries.
Aircaps not only creates accurate transcriptions but also highlights important decisions, deadlines, and follow-ups, helping teams stay aligned and productive across time zones.
Features
Aircaps offers a set of features built specifically to improve meeting productivity:
Automatic Meeting Recording
Record meetings automatically with consent, directly from popular video conferencing platforms.
AI-Powered Transcription
Transcribe meetings accurately using advanced speech recognition in real time or post-meeting.
Smart Summaries
Generate concise summaries that extract key topics, decisions, and insights from long discussions.
Action Item Detection
Automatically identify and highlight tasks, owners, and deadlines from spoken conversations.
Speaker Attribution
Distinguish between different speakers in a meeting and label their contributions correctly.
Meeting Timeline
View a visual timeline of the meeting with key moments, highlights, and time stamps.
Custom Tags and Highlights
Tag sections manually or use AI-generated labels to organize and retrieve important moments.
Searchable Meeting Archives
Search across all meetings to find specific quotes, tasks, or topics instantly.
Team Collaboration
Share meeting summaries and action items with teammates, clients, or stakeholders in one click.
CRM and Tool Integration
Connect with CRMs, Slack, Notion, and project management tools to sync meeting data automatically.
Private and Secure
Data is encrypted and stored securely, with access controls for sensitive meetings.
Multi-Language Support
Transcribe and summarize meetings in multiple languages, ideal for international teams.
How It Works
Aircaps is designed to operate seamlessly in the background during virtual meetings. The process starts by scheduling or launching a meeting via platforms like Zoom, Google Meet, or Microsoft Teams. With the necessary permissions and integrations, Aircaps either records the meeting live or processes the audio afterward.
Once the meeting ends, Aircaps automatically transcribes the content using AI speech recognition. The transcript is enriched with speaker labels and time stamps. Then, natural language processing identifies the most important discussion points, including summaries, action items, and decisions.
Users can log in to the Aircaps dashboard to review the transcript, highlight key quotes, tag tasks, and export or share the meeting summary with colleagues. The AI also categorizes information and allows you to search across all past meetings for reference.
Everything is stored securely in the cloud, allowing teams to build a searchable archive of all conversations and decisions.
Use Cases
Aircaps is useful in a wide range of professional scenarios where meetings are central to workflow:
Remote Teams
Ensure alignment and continuity by summarizing meetings across different time zones.
Project Management
Capture and track project updates, deadlines, and task assignments from regular check-ins.
Sales and Client Calls
Transcribe and summarize client calls, proposals, and negotiations for CRM updates and follow-ups.
Executive Briefings
Turn high-level strategy meetings into actionable summaries for easy internal reporting.
Team Stand-ups
Record and organize daily or weekly stand-ups to monitor progress and highlight blockers.
HR and Recruitment
Document interview conversations and hiring panel feedback for structured evaluations.
Product Development
Track feature discussions, feedback, and priorities discussed in roadmap or planning meetings.
Consultants and Agencies
Share clear meeting outcomes with clients to maintain transparency and accountability.
Legal and Compliance
Keep detailed records of meetings for compliance, dispute resolution, or documentation.
Education and Training
Summarize webinars, workshops, or training sessions for learners and trainers to review later.
Pricing
As of the latest information from the official Aircaps website, Aircaps offers a tailored pricing structure based on company size and usage requirements.
Aircaps currently operates on a request-based pricing model, offering custom plans based on the following:
Number of users or team size
Monthly meeting hours to be transcribed
Type of integrations required
Level of support and customization
Language support and multi-region compliance
Interested users can book a personalized demo or request pricing via the contact form. Aircaps targets small businesses, startups, and large enterprises with scalable packages depending on team size and feature needs.
A limited free trial or pilot period may be available upon request, though exact details depend on sales consultation.
Strengths
Aircaps delivers several strengths that make it a powerful tool for modern meeting workflows:
Eliminates manual note-taking with accurate AI transcription
Highlights action items and decisions automatically
Creates structured meeting summaries with key points
Integrates with existing tools like Zoom, Slack, Notion, and CRMs
Improves team alignment and reduces meeting fatigue
Saves time by making meetings searchable and easy to reference
Offers multi-language support for global teams
Provides secure cloud storage and access control
Reduces miscommunication and boosts accountability
Ideal for both internal and client-facing conversations
Drawbacks
Despite its many benefits, Aircaps may have some limitations depending on user needs:
No self-serve pricing or public plan tiers on the website
May be too feature-rich for very small teams or individuals
Requires integration with conferencing tools for full automation
Transcription accuracy may vary with strong accents or background noise
Action item detection, while helpful, may not always catch nuanced tasks
Does not yet offer a mobile app for on-the-go access
Limited offline functionality
Requires team buy-in for consistent usage and adoption
For larger or distributed teams, these drawbacks are minor when compared to the productivity benefits.
Comparison with Other Tools
Aircaps vs Otter.ai
Otter provides live transcription and note-taking during meetings. Aircaps focuses more on summarization, action item extraction, and post-meeting insights.
Aircaps vs Fireflies.ai
Both offer AI summaries and integrations. Aircaps offers more structured insights and timeline views, ideal for detailed review and follow-ups.
Aircaps vs tl;dv
tl;dv emphasizes meeting recording and timestamping highlights. Aircaps adds value with structured summaries and automated task extraction.
Aircaps vs Grain
Grain is designed for capturing short video clips and sharing meeting moments. Aircaps focuses on comprehensive documentation and task tracking.
Aircaps vs Supernormal
Supernormal also summarizes meetings, but Aircaps emphasizes more actionable insights and cross-tool collaboration.
Customer Reviews and Testimonials
Aircaps has been praised by teams across industries for its impact on meeting productivity:
“We no longer have to ask, ‘Who’s taking notes?’ Aircaps handles everything.”
“The summaries are so clear we can skip watching full meeting replays.”
“As a manager, I can check what happened in every team meeting without attending all of them.”
“Client calls are now structured, and no action item gets lost.”
“Aircaps helps us stay focused in meetings without worrying about documentation.”
Though not yet widely reviewed on Product Hunt, Aircaps has received positive early feedback for its intuitive design and time-saving features, especially from fast-moving startups and consulting firms.
Conclusion
Aircaps is a smart, AI-powered meeting assistant that transforms your video calls into structured, searchable summaries complete with action items and highlights. Whether you’re managing remote teams, handling client projects, or leading internal discussions, Aircaps ensures every meeting delivers value without increasing administrative burden.
With strong AI transcription, integration capabilities, and task extraction features, Aircaps saves time, improves alignment, and reduces the risk of missed information. It’s especially beneficial for growing teams that need better documentation without added complexity.
For companies looking to make meetings more productive and outcomes more visible, Aircaps provides an intelligent and seamless solution built for modern collaboration.
