Nintex is a leading automation and process intelligence platform that empowers organizations to streamline business operations through workflow automation, document generation, electronic signatures, and process management tools. Trusted by over 10,000 organizations worldwide, Nintex enables businesses to map, automate, and optimize their processes with little to no code.
Built for enterprise and mid-market teams, Nintex delivers solutions that improve efficiency, reduce operational costs, and accelerate digital transformation. From IT and HR to finance and customer service, teams can use Nintex to automate repetitive tasks, connect systems, and ensure compliance—all from a single platform.
Features
Nintex offers a robust suite of tools designed to manage, automate, and analyze business processes end-to-end:
Workflow Automation: Build and deploy automated workflows using a drag-and-drop interface with no coding required.
Document Generation: Automatically create customized documents using data from forms or connected systems.
Digital Forms: Collect and route information via customizable online forms that integrate into workflows.
eSignature Integration: Collect legally binding electronic signatures using Nintex Sign, powered by Adobe Acrobat Sign.
Process Mapping (Nintex Process Manager): Visually map out, share, and optimize business processes across teams and departments.
Robotic Process Automation (RPA): Automate repetitive manual tasks across legacy systems and applications.
Process Intelligence: Gain insights into workflow performance, bottlenecks, and process efficiency with analytics tools.
Integration with Business Apps: Connect workflows to Microsoft 365, SharePoint, Salesforce, ServiceNow, and other enterprise systems.
Governance and Compliance: Maintain visibility, control, and auditability of processes to meet regulatory requirements.
Cloud and On-Premises Support: Deploy workflows in the cloud, on-premises, or in hybrid environments depending on your infrastructure.
How It Works
Nintex enables businesses to digitize and optimize their processes using a modular platform. Users can begin by mapping out current workflows using Nintex Process Manager to understand inefficiencies and opportunities for automation.
Next, users can design automated workflows using the drag-and-drop workflow designer. These workflows can include logic rules, integrations with external systems, and automation of tasks such as approvals, notifications, or data routing.
Forms, document generation, and eSignatures can be added directly into the workflow to streamline interactions and approvals. Users also have access to analytics dashboards and reporting features that show real-time metrics on process performance and help drive continuous improvement.
Nintex RPA enables automation of repetitive, manual tasks—particularly useful in legacy systems—by using bots that mimic human actions like data entry or record searching.
Use Cases
Nintex supports a wide range of use cases across industries and departments:
Human Resources: Automate employee onboarding, offboarding, leave requests, and policy acknowledgments.
Finance and Procurement: Streamline invoice approvals, budget workflows, and purchase order requests.
IT Operations: Manage help desk requests, software provisioning, and security access reviews.
Sales and Marketing: Automate lead routing, contract generation, and campaign approvals.
Legal and Compliance: Simplify document management, eSignature collection, and regulatory reporting.
Healthcare: Ensure accurate patient data processing, compliance documentation, and administrative task automation.
Education: Digitize admissions, grade approvals, and student record management.
Manufacturing: Optimize production workflows, safety reporting, and supplier management processes.
Pricing
Nintex offers customized pricing based on the solutions required and the scale of deployment. While specific pricing is not listed on the official website, plans are typically tailored to business needs, such as the number of workflows, users, or automation tools.
Nintex provides platform plans for:
Automation Cloud (cloud-based workflow automation)
Automation On-Prem (for SharePoint and hybrid environments)
Nintex RPA
Nintex eSign
Nintex Process Manager
Organizations interested in pricing can request a custom quote or schedule a product demo via the Nintex contact page.
Strengths
Nintex offers several key strengths that make it a leader in workflow and process automation:
No-Code Design: Makes it accessible to non-technical users and reduces reliance on IT for workflow development.
Wide Use Case Coverage: Supports both tactical task automation and strategic process optimization.
Scalability: Suitable for both medium-sized businesses and large enterprises with complex process needs.
Integrated Toolset: Combines forms, workflows, RPA, eSignatures, and analytics in one unified platform.
Strong Ecosystem: Integrates seamlessly with Microsoft, Salesforce, ServiceNow, and many other business platforms.
Process Governance: Helps organizations maintain compliance and visibility over automated processes.
Proven Track Record: Used by thousands of companies globally, including top Fortune 500 firms.
Drawbacks
Despite its many advantages, Nintex does come with some considerations:
Learning Curve: Although no-code, mastering the full capabilities of the platform may require onboarding and training.
Pricing Transparency: Lack of upfront pricing details may complicate budgeting for smaller organizations.
Customization Limits in Some Plans: Advanced features or integrations may require higher-tier subscriptions.
On-Prem Maintenance: For on-premise deployments, managing infrastructure and updates requires internal IT support.
Limited AI Capabilities: While powerful in automation and process design, AI and predictive analytics are limited compared to newer AI-native platforms.
Comparison with Other Tools
Nintex competes with platforms like Microsoft Power Automate, UiPath, Kissflow, and Zapier. Compared to Microsoft Power Automate, Nintex offers more robust enterprise-grade process management features and better native integration with SharePoint and forms management.
Against UiPath, Nintex focuses more on workflow design and business process automation, while UiPath is stronger in robotic process automation. For businesses looking for end-to-end workflow visibility along with some RPA capabilities, Nintex offers a more balanced solution.
Compared to Zapier or Make, which cater primarily to small businesses and API-based task automation, Nintex is better suited for enterprise teams that need visual process modeling, compliance support, and large-scale deployment capabilities.
Customer Reviews and Testimonials
Nintex receives strong feedback across software review platforms such as G2 and TrustRadius. Customers consistently highlight its ease of use, wide range of integrations, and the ability to scale automation without deep technical knowledge.
Users praise Nintex for saving time and streamlining previously manual processes, especially in HR, finance, and IT operations. Enterprise clients also appreciate the governance and compliance tracking built into the platform.
Case studies featured on Nintex’s website show companies reducing process times by up to 70% and significantly improving internal efficiency and employee satisfaction.
You can find additional testimonials and industry-specific success stories at Nintex’s customer stories page.
Conclusion
Nintex is a comprehensive automation platform that empowers businesses to design, deploy, and manage digital processes with minimal coding. By offering a flexible toolset that includes workflow automation, RPA, eSignatures, process mapping, and analytics, Nintex supports organizations in driving operational efficiency and business agility.
Its user-friendly interface, deep integration capabilities, and enterprise-grade reliability make it a top choice for teams looking to scale automation across departments and geographies. Whether you’re streamlining HR requests or managing complex financial workflows, Nintex provides the tools to do it faster, smarter, and with greater visibility.
To explore how Nintex can support your organization’s automation goals, visit https://www.nintex.com or request a personalized demo.
