Whoz is an AI-powered resource and talent management platform designed to help organizations optimize staffing, project assignments, and skills forecasting. Built for service-based industries and project-centric organizations, Whoz enables businesses to match the right people to the right projects at the right time—maximizing utilization and minimizing bench time.
By leveraging artificial intelligence, Whoz provides real-time visibility into your workforce, predicts future needs, and automates complex planning tasks. It supports companies in digital transformation, talent strategy, and operational performance by centralizing data around skills, availability, and project demand.
Whoz is ideal for consulting firms, IT services companies, engineering firms, and any organization managing a dynamic, project-based workforce.
Features
AI-Powered Talent Matching
Automatically match people to projects based on skills, availability, experience, and career aspirations.
Resource Forecasting
Predict future staffing needs based on project pipeline, client demand, and workforce trends.
Skills Inventory and Gap Analysis
Maintain an up-to-date view of your organization’s skills and identify where training or hiring is needed.
Dynamic Workforce Planning
Create staffing scenarios based on real-time data, helping you adjust to client changes or internal priorities.
Project and Demand Planning
View current and upcoming project needs to ensure that supply aligns with demand across teams and departments.
Employee Profiles and Career Management
Track employee skills, performance, aspirations, and development goals to better align them with upcoming opportunities.
Dashboards and Analytics
Get real-time insights into resource utilization, bench trends, and skills distribution with customizable dashboards.
Integration with Core Systems
Connect Whoz with HRIS, ERP, and project management tools to streamline data flows and ensure alignment across platforms.
How It Works
Connect and Centralize Workforce Data
Integrate Whoz with your existing systems or manually import employee, project, and skills data.Build a Skills Inventory
Create dynamic employee profiles including skills, certifications, roles, preferences, and historical project data.Enable Smart Matching
Use AI to automatically recommend employees for open roles or projects based on skill fit and availability.Forecast Demand and Gaps
Plan for upcoming needs using project pipeline forecasts and workforce analytics.Assign Resources Intelligently
Make data-informed staffing decisions to ensure the best fit between people and projects.Track and Optimize Over Time
Monitor KPIs such as utilization, project fulfillment, and skill coverage to continuously improve workforce strategy.
Use Cases
Consulting Firms
Match consultants to client projects efficiently while tracking bench utilization and upcoming availability.
IT Services and System Integrators
Staff complex, multi-phase digital transformation projects with the right mix of tech and business experts.
Engineering and Architecture Firms
Assign project-based teams to technical projects with real-time visibility into skills and location availability.
PMOs and Resource Managers
Gain centralized control of all resources across business units, ensuring full alignment with project demand.
HR and Talent Strategy Teams
Leverage skills intelligence to inform upskilling programs and long-term workforce planning.
Pricing
Whoz uses a custom pricing model tailored to the size and needs of each organization. While pricing is not publicly listed, packages are typically based on:
Number of active users or resources
Feature modules required (e.g., forecasting, career management)
Integration and onboarding complexity
Support and account management levels
Free Demo Available
Organizations can book a demo to see Whoz in action and receive a custom quote based on their use case.
Visit: https://www.whoz.com/contact
Strengths
Built specifically for project-based, service-focused organizations
Combines talent management, forecasting, and staffing into one platform
AI-driven matching improves assignment accuracy and efficiency
Helps reduce bench time and improve employee utilization
Empowers proactive workforce planning instead of reactive staffing
Highly customizable to industry-specific needs
Strong integration capabilities with ERP, HR, and project tools
Drawbacks
No public pricing or self-serve free tier
May require onboarding and internal training for full adoption
Best suited for mid to large-sized organizations—may be overkill for small teams
Advanced features (e.g., forecasting, skill gap analytics) may need configuration
Lacks built-in applicant tracking system (ATS) for external hiring
Comparison with Other Tools
Whoz vs. SAP SuccessFactors
SuccessFactors focuses more on HR processes. Whoz offers deeper functionality for project resource planning and AI talent matching.
Whoz vs. Float
Float is a simple scheduling tool. Whoz includes AI, forecasting, and workforce strategy features ideal for enterprise-level use.
Whoz vs. Mavenlink (now Kantata)
Both serve services businesses. Whoz specializes more in AI-driven skill matching and long-term workforce forecasting.
Whoz vs. Workday
Workday is a full-suite HR platform. Whoz fills the gap in advanced resource planning and project-based workforce optimization.
Customer Reviews and Testimonials
Whoz is used by a growing number of enterprise clients, especially in the consulting, IT, and engineering sectors. Customer feedback highlights increased visibility, reduced planning time, and better project outcomes.
Sample Testimonials:
“Whoz helped us cut resource planning time in half and increase consultant utilization by 20%.” – Director of Operations, IT Services Firm
“The skill forecasting engine is a game-changer. We now know what roles we’ll need six months ahead.” – Workforce Manager, Consulting Group
“It’s like giving our PMO team a crystal ball. Our resourcing conversations are now strategic, not reactive.” – Project Delivery Lead, Global Engineering Company
More case studies and references are available directly through the Whoz website.
Conclusion
Whoz is a purpose-built platform for companies that need to manage dynamic workforces across projects, clients, and time zones. With AI-powered matching, real-time forecasting, and centralized workforce data, it transforms how companies plan, assign, and develop talent.
If you’re looking to eliminate spreadsheets, improve project staffing, and make smarter workforce decisions, Whoz offers a modern, scalable solution tailored for service organizations.
