TimeHero is an intelligent task and project management tool that automates work scheduling by dynamically planning tasks around your existing calendar. Unlike traditional to-do list apps, TimeHero focuses on predictive scheduling — automatically assigning work time for tasks based on availability, deadlines, and priorities. Designed for teams and individuals who want to stay ahead of deadlines, TimeHero offers AI-assisted planning and real-time updates, enabling users to focus more on completing tasks and less on managing them.
Whether you’re managing complex projects, recurring workflows, or day-to-day responsibilities, TimeHero serves as a smart assistant that continuously adapts your schedule to help you stay productive and on track.
Features
TimeHero offers a comprehensive suite of features that support both individual productivity and team project management:
Automatic Task Scheduling: Plans tasks in the background around your availability, meetings, and deadlines.
Calendar Integration: Syncs with Google Calendar, Outlook, and Office 365 to account for real-time availability.
Project Management: Create complex project templates, manage dependencies, and assign tasks across teams.
Workload Forecasting: Visualize team bandwidth and automatically reassign tasks to balance workloads.
Collaboration Tools: Share projects, assign tasks, and communicate with team members inside the platform.
Custom Workflows: Build recurring templates for repeatable processes with automatic scheduling built-in.
Real-Time Updates: When meetings are added or tasks are delayed, TimeHero adjusts the schedule automatically.
Time Tracking and Reporting: Track time spent and generate productivity reports for better insight and planning.
These features are tightly integrated to provide a proactive and adaptive work management experience.
How It Works
TimeHero operates by continuously monitoring your connected calendars and schedules, analyzing available work time, and assigning tasks accordingly. Users start by creating tasks, projects, or templates and setting due dates, priorities, and estimated durations. TimeHero then intelligently places these tasks into your calendar, ensuring there is dedicated time to complete them before the deadline.
The AI behind TimeHero evaluates meetings, events, and real-time changes, adapting your task schedule as availability fluctuates. When deadlines shift or new events are added, the platform rebalances workloads and reallocates tasks. This dynamic planning system removes the need for manual rescheduling and allows users to maintain focus on execution rather than planning.
Teams benefit from collaborative project tracking, where tasks are automatically assigned and distributed based on each member’s availability and skillset.
Use Cases
TimeHero serves a wide variety of use cases, especially in productivity-driven environments:
Team Task Management: Automatically schedule work for team members based on availability and deadlines.
Project Coordination: Plan projects with complex dependencies and timelines using predictive scheduling.
Client Workflows: Manage client deliverables with built-in time allocation to meet expectations.
Remote Work Teams: Enable remote teams to stay aligned with shared visibility and automated planning.
Recurring Operations: Use templates to manage recurring operational workflows such as onboarding or content creation.
Personal Productivity: Individuals can manage work and life tasks with a calendar-aware task system that ensures nothing slips through the cracks.
Whether for individuals or organizations, TimeHero adapts to workflows across industries.
Pricing
As of June 2025, TimeHero offers several pricing plans to accommodate individuals and businesses of all sizes. According to the TimeHero pricing page, the following plans are available:
Basic (Free Trial Available)
Ideal for individuals testing the platform. Includes core scheduling features and calendar sync.
Professional – $12 per user/month (billed annually)
Full access to task scheduling, project templates, and workload forecasting
Calendar integrations (Google, Outlook, Office 365)
Reporting tools
Team collaboration features
Business – $24 per user/month (billed annually)
All Professional features
Advanced reporting and analytics
Priority support
Custom workflows and automations
Enhanced security and admin controls
Enterprise – Custom Pricing
Tailored for large organizations
Includes dedicated onboarding, premium support, and custom integrations
TimeHero also offers a free trial so teams can explore the platform before committing.
Strengths
TimeHero offers several standout advantages that make it a unique solution in the productivity and project management space:
True Auto-Scheduling: Unlike other tools, TimeHero intelligently plans tasks automatically without manual drag-and-drop scheduling.
Real-Time Calendar Sync: Updates task plans dynamically based on real-time calendar changes.
Template-Based Workflows: Makes recurring project management seamless and repeatable.
Team Visibility: Offers insight into team workloads and productivity metrics.
Cross-Platform Support: Works with major calendar tools and is available via web and mobile platforms.
Scalability: Suitable for individuals, small teams, and enterprise-level project coordination.
These features make TimeHero particularly useful for busy professionals who need structure but don’t want to spend time micromanaging schedules.
Drawbacks
While TimeHero is powerful, it may not be the right fit for every use case. Some potential limitations include:
Learning Curve: First-time users may need time to understand auto-scheduling logic and workflow setup.
No Offline Access: Because it heavily depends on calendar syncing and real-time updates, offline functionality is limited.
Limited Third-Party Integrations: Compared to some competitors, native integrations with tools like Slack, Trello, or Asana are fewer.
Not Ideal for Kanban-Style Users: Users looking for a visual, card-based system may find the interface more list-oriented.
These drawbacks may be relevant depending on team structure and preferred workflow styles.
Comparison with Other Tools
TimeHero competes in the productivity and work management space alongside tools like Todoist, ClickUp, Asana, and Motion. Here’s how it compares:
vs. Todoist: Todoist is a powerful task list manager, but it lacks intelligent scheduling. TimeHero automates planning, giving it an edge in proactive time management.
vs. ClickUp: ClickUp offers extensive customization and views but requires manual planning. TimeHero auto-schedules tasks, reducing overhead.
vs. Asana: Asana is excellent for team collaboration and tracking but does not natively plan when tasks should be done. TimeHero excels here.
vs. Motion: Motion also auto-schedules tasks, but TimeHero offers more depth in workflow templates, team forecasting, and predictive task planning.
TimeHero stands out for its unique blend of calendar awareness, AI scheduling, and workflow automation, giving users an edge in planning precision.
Customer Reviews and Testimonials
TimeHero has received positive feedback from users across industries for its proactive scheduling and ease of use. While detailed testimonials are limited on the main site, user feedback from software directories like G2 and Capterra highlight the following themes:
Praise for automation: Users appreciate the AI-driven scheduling engine and how it helps them focus.
Better time visibility: Teams value seeing where work fits in the day and forecasting capacity accurately.
Intuitive interface: Many users report that the platform is easy to learn with thoughtful UX design.
For a deeper look at community reviews, consider browsing platforms such as G2 or Capterra.
Conclusion
TimeHero is a smart, AI-powered scheduling platform designed to help individuals and teams take control of their time and work. By automatically planning tasks and adapting schedules around real-time availability, it removes the guesswork and friction often involved in traditional project management tools.
Its strengths lie in predictive planning, seamless calendar integration, and workflow templates that scale across organizations. While it may require an initial adjustment for new users, its long-term productivity gains are substantial.
If you’re looking to transform how you manage time, projects, and priorities, TimeHero is a strong contender that deserves a closer look. Start with a free trial at app.timehero.com and experience the benefits of smart scheduling.
