Perfect Wiki for Teams is a Microsoft Teams app that enables businesses and organizations to create a centralized, structured, and secure knowledge base inside their Teams environment. It is a purpose-built alternative to SharePoint and the now-deprecated built-in Microsoft Teams Wiki.
Perfect Wiki simplifies internal documentation by making it easy to create, format, organize, and search content—all while maintaining enterprise-grade security and compliance standards. It’s ideal for teams that want to avoid switching between tools and prefer to keep everything within their existing Microsoft ecosystem.
Features
Native Microsoft Teams Integration: Add Perfect Wiki as a tab in any team channel for instant access.
WYSIWYG Editor: Create and edit content with a user-friendly editor—no coding or formatting commands required.
Granular Access Permissions: Control who can view or edit wiki pages with role-based permissions.
Searchable Knowledge Base: Quickly locate pages or content using full-text search functionality.
Rich Content Support: Embed images, videos, tables, and links to make content interactive and engaging.
PDF Export: Export any page or the entire wiki to PDF format for offline use or sharing.
Offline Access: Work with your knowledge base even when disconnected from the internet.
Revision History: Track changes and restore previous versions of any page.
Mobile-Optimized: Fully functional on mobile devices via the Microsoft Teams app.
Compliance Ready: GDPR-compliant and data stored in secure Microsoft Azure servers.
No SharePoint Required: Works independently of SharePoint, making setup and management easier.
How It Works
Perfect Wiki integrates seamlessly into Microsoft Teams in just a few steps:
Add the App: Go to Microsoft Teams, find Perfect Wiki in the App Store, and add it to a specific channel.
Create Pages: Use the built-in editor to write and format content, from onboarding docs to SOPs.
Organize Content: Structure your wiki with nested folders and logical page hierarchies.
Search & Share: Use the search bar to find relevant content instantly and share pages across Teams.
Collaborate and Edit: Multiple team members can contribute, and all changes are saved in version history.
There’s no need for external logins or new platforms—Perfect Wiki lives inside the same interface your team already uses every day.
Use Cases
Perfect Wiki serves a wide range of internal documentation needs:
Employee Onboarding: Create an onboarding wiki with HR policies, setup instructions, and training resources.
Standard Operating Procedures (SOPs): Document team workflows and protocols in a centralized, searchable space.
IT and Tech Support: Maintain internal IT documentation, FAQs, and troubleshooting guides.
Sales and Marketing Playbooks: Store go-to-market strategies, templates, and campaign outlines.
Client Knowledge Bases: Build dedicated wikis for client-specific documentation in private channels.
Educational Institutions: Provide teaching resources and course outlines for faculty and staff.
Legal and Compliance Teams: Manage regulatory documentation securely within Microsoft Teams.
Pricing
According to the official Perfect Wiki pricing page, the platform offers simple, transparent pricing with three plans:
Free Plan
1 Team
25 pages
Full editing features
No credit card required
Team Plan – $30/month per team
Unlimited pages
Revision history
PDF export
Priority support
Organization Plan – Custom Pricing
Centralized billing for multiple teams
Admin dashboard
Priority onboarding and support
Best for large enterprises or MSPs
All paid plans include GDPR compliance, enterprise-grade security, and full Teams integration. A 7-day free trial of premium features is available for all users.
Strengths
Deep Microsoft Teams Integration: Seamlessly embedded into the Teams interface for zero-friction adoption.
No SharePoint Dependency: Ideal for organizations avoiding the complexity of SharePoint setup.
User-Friendly Editor: Clean, simple interface makes it easy for anyone to create and manage content.
Search and Version Control: Enterprise-level features available even in smaller plans.
Secure and Compliant: Data is hosted on Microsoft Azure with full GDPR compliance.
Responsive Support Team: Direct feedback loop with the developers, quick issue resolution.
Drawbacks
Limited to Microsoft Teams: Not usable outside of the Teams environment; not a standalone wiki platform.
No Public Pages: Content is restricted to internal users—no option to create public knowledge bases or customer-facing documentation.
Page Limit on Free Plan: The free plan allows only 25 pages, which may be too limited for fast-growing teams.
No Real-Time Co-Authoring (Yet): Collaborative editing is sequential, not simultaneous.
Comparison with Other Tools
Perfect Wiki vs SharePoint
SharePoint is robust but often complex and overwhelming for smaller teams.
Perfect Wiki is lightweight, faster to implement, and requires no additional infrastructure.
Perfect Wiki vs Notion
Notion offers more customization but is not native to Microsoft Teams and has external storage.
Perfect Wiki is built for Teams, with tighter integration and internal-only access.
Perfect Wiki vs Confluence
Confluence is powerful for large-scale knowledge management but may be overkill for teams already using Microsoft Teams.
Perfect Wiki offers a simpler, more integrated solution for internal team documentation.
Customer Reviews and Testimonials
Perfect Wiki has received positive feedback from users on the Microsoft AppSource listing, with an average rating of 4.8 out of 5 stars.
Common praises include:
Ease of use and fast setup
Responsive customer support
Improved documentation consistency
Seamless integration with Teams channels
One customer noted:
“Perfect Wiki has become our go-to documentation tool inside Teams. It’s exactly what we needed—simple, secure, and effective.”
Conclusion
Perfect Wiki for Teams is a practical, user-friendly solution for teams that need a native knowledge management system inside Microsoft Teams. With features like full-text search, access control, version history, and zero reliance on SharePoint, it provides everything small and mid-sized teams need to create, manage, and scale internal documentation efficiently.
For organizations already using Microsoft Teams as their communication hub, Perfect Wiki is a natural and powerful extension—turning each channel into a living, searchable knowledge base.
