hq0, pronounced “HQ Zero,” is an AI powered meeting platform designed primarily for customer facing teams. It combines video meetings, recording, transcription, AI summaries, automated follow ups, custom branding and meeting analytics in one platform.
A major difference between hq0 and conventional AI meeting note takers is its bot free approach. Instead of inviting a separate AI bot into a Zoom, Google Meet or Microsoft Teams call, businesses can host meetings directly through hq0. Recording, transcription and AI analysis happen within the meeting room itself.
Businesses can also host meetings on their own branded domain, such as meet.yourcompany.com. This creates a more professional customer experience and keeps the company’s identity visible before, during and after the meeting.
After a conversation ends, hq0 can automatically create a transcript, summarize key points, identify decisions and action items, and prepare follow up communication. Emails can be sent from the organization’s own domain rather than from a generic meeting service.
The platform is particularly suitable for sales, customer success, recruiting, consulting, account management and support teams that conduct frequent customer or client meetings.
Features
Bot Free AI Meeting Notes
hq0 captures meeting information directly within its own meeting room. There is no separate AI note taking bot displayed as another meeting participant.
This can make customer facing calls feel more natural and reduce the distraction of unfamiliar recording bots.
AI Transcription
hq0 automatically generates word for word transcripts of recorded meetings using OpenAI Whisper.
Transcripts include timestamps, speaker identification and searchable text.
90+ Transcription Languages
The underlying transcription system supports more than 90 languages, making hq0 suitable for organizations conducting meetings with international customers and teams.
AI Meeting Summaries
hq0 uses AI to analyze meeting transcripts and create structured summaries.
The system can identify important points, decisions, action items and recommended follow ups, reducing the need to manually prepare meeting notes.
Automated Follow Up Emails
After a meeting, hq0 can automatically send a professional recap containing the recording, summary and next steps.
An important feature is that these messages can be sent from the company’s own email domain, such as updates@yourcompany.com.
Custom Meeting Domains
Businesses can replace generic meeting links with their own branded URLs.
For example, instead of sending customers to a generic conferencing domain, a company could use an address such as meet.yourcompany.com/demo.
Branded Meeting Rooms
Companies can customize meeting environments with their own logo, colors, themes and messaging.
This makes hq0 particularly relevant for businesses that treat customer meetings as part of their overall brand experience.
Automatic Recording
Meetings can be recorded automatically and uploaded to cloud storage.
Recordings can then be shared through links or downloaded for future reference.
Searchable Recording Archive
Because meeting recordings include transcripts, users can search previous conversations and locate relevant information without replaying complete recordings.
AI Action Items
The AI identifies tasks and next steps discussed during meetings.
This can help sales and customer teams keep track of commitments made during calls.
Multilingual AI
Enterprise functionality includes live AI subtitles and voice dubbing across more than 50 languages.
The platform also supports multilingual transcripts and summaries, making it useful for organizations working across international markets.
CRM Integration
hq0 can connect meeting information with CRM systems.
The platform lists integrations involving Salesforce, HubSpot and Pipedrive, allowing businesses to log meetings and synchronize customer information.
Calendar Integration
hq0 supports Google Calendar and Outlook calendar workflows.
Meeting links can be automatically created as part of existing scheduling processes.
Slack Integration
Teams can receive meeting notifications, recording alerts and AI generated summaries in Slack.
Zapier Integration
Zapier connectivity allows organizations to connect hq0 with thousands of other applications and build automated workflows around meeting activity.
Stripe Integration
Consultants, coaches and other businesses can connect Stripe to accept payments as part of their meeting related workflow.
Team Analytics
Managers can review information such as meeting volume, team activity, participation and engagement.
This can help customer facing organizations understand how frequently employees are interacting with clients.
Recording Analytics
Organizations can monitor meeting and recording activity to understand how teams are using the platform.
Unlimited Recording Storage
hq0 advertises unlimited recording storage as part of its meeting infrastructure.
Customizable Note Templates
Organizations can customize the structure of AI generated meeting notes to better match their business processes.
Security
Meeting recordings are encrypted using AES 256 encryption at rest and TLS 1.3 during transmission.
The platform also provides role based access controls.
Enterprise Infrastructure
hq0 describes its infrastructure as GDPR, SOC 2 and HIPAA ready. Enterprise customers can also explore Bring Your Own Storage options.
Organizations operating in regulated environments should still evaluate their own compliance requirements before deployment.
How It Works
Businesses first create an hq0 account and configure their organization.
They can connect a custom company domain so meeting URLs use their own branding.
Teams can customize meeting pages with logos, colors and other brand elements.
Calendar integration can then be connected so hq0 meeting links become part of the organization’s normal scheduling workflow.
When a customer or client joins the meeting, the conversation takes place directly inside the branded hq0 room.
No separate AI note taking bot needs to join the participant list.
During the meeting, hq0 records the conversation and prepares it for AI processing.
After the call, OpenAI Whisper creates the transcript while AI generates a summary containing important points, decisions and action items.
The recording, transcript and summary are stored for future reference.
Depending on organizational settings, hq0 can automatically send a branded follow up email containing the meeting recap and next steps.
Meeting information can also be synchronized with CRM, calendar, Slack and other connected applications.
Use Cases
Sales Teams
Sales representatives can record discovery calls, automatically document customer requirements and send professional follow ups after meetings.
Customer Success
Customer success teams can record onboarding sessions and business reviews while automatically tracking important decisions and action items.
Consultants
Consultants can conduct client meetings through their own branded domain and provide clients with professional AI generated meeting recaps.
Recruiting
Recruiting teams can use branded meeting rooms for candidate interviews while maintaining searchable meeting records where appropriate consent has been obtained.
Account Managers
Account managers can keep structured records of client conversations and use automated summaries to track commitments and follow up requirements.
Support Teams
Support professionals can maintain searchable transcripts of troubleshooting conversations and use previous discussions to locate relevant information.
Professional Services
Law firms, agencies and advisory businesses can use branded meeting environments to provide a more consistent client experience.
International Teams
Multilingual transcription, subtitles and translation features can support organizations conducting meetings across different countries and languages.
Customer Facing Businesses
Any organization conducting frequent external meetings can use custom domains and branded communication to create a more consistent experience for customers.
Pricing
hq0 currently lists its standard service at approximately $20 per user per month.
The platform provides a 14 day free trial, and no credit card is required to start the trial.
AI powered recordings, transcription and summaries are included across the plans according to the official website.
Enterprise capabilities are available for organizations requiring additional security, multilingual functionality, infrastructure controls and other customized requirements.
Some Enterprise functionality, including advanced multilingual AI features and Bring Your Own Storage, may require customized arrangements.
Because pricing and plan structure can change, businesses should confirm the current subscription terms on the official website before purchasing.
Strengths
One of hq0’s biggest strengths is its bot free approach to AI meeting notes. Customers do not need to see an unfamiliar AI recording bot sitting in the participant list.
Custom meeting domains are another distinctive feature. Businesses can host meetings through their own branded URLs rather than sending clients to generic meeting links.
The combination of recording, transcription, AI summaries, action items and automatic follow up emails can reduce administrative work after customer calls.
Sending follow ups from the company’s own domain can also create a more consistent customer experience.
CRM, calendar, Slack and Zapier integrations make it easier to connect meeting information with existing business workflows.
The platform’s multilingual capabilities can be valuable for companies operating internationally.
Drawbacks
hq0 is primarily designed for businesses and customer facing teams, so individual users who simply need occasional transcription may find it more extensive than necessary.
Its main value comes from hosting meetings through the hq0 environment. Businesses that are deeply committed to conducting every meeting directly inside Zoom, Google Meet or Microsoft Teams may prefer an AI note taker that joins those existing meetings.
The $20 per user monthly pricing can become significant for larger teams.
Some advanced multilingual, infrastructure and enterprise capabilities are limited to higher level organizational deployments.
AI transcripts and summaries can also make mistakes, particularly with poor audio quality, overlapping speakers, accents or specialized terminology. Important meeting records should therefore be reviewed by users.
Comparison with Other Platforms
hq0 competes with two overlapping groups of products: video conferencing platforms such as Zoom and Google Meet, and AI meeting assistants such as Fireflies.ai, Granola and Circleback.
Its approach is different because it combines the meeting room and AI note taking experience. Instead of adding an external AI bot to another company’s meeting platform, hq0 hosts the conversation itself and captures the notes inside that environment.
Another major difference is branding. Businesses can host meetings on their own domain, customize the meeting environment and send follow ups from their own email domain.
This makes hq0 particularly relevant for sales, consulting and other customer facing teams that consider meetings part of their brand experience.
However, organizations mainly looking for a simple AI transcription tool may prefer a more focused service. hq0 provides the greatest value when a business wants meeting hosting, branding, AI notes, follow up automation and analytics together.
Customer Reviews and Testimonials
The official hq0 website includes customer testimonials across its use case and solution pages.
For example, a testimonial attributed to David Lee, Managing Partner at Strategic Advisors Group, highlights the professional meeting experience and says AI summaries helped reduce disputes about project scope.
Other testimonials on the official website discuss branded meeting URLs and their perceived impact on professionalism and customer interactions.
These testimonials are published by hq0 itself and should therefore be considered company presented customer experiences rather than independently verified reviews.
Conclusion
hq0 is an AI powered meeting platform designed for organizations that want more than automated meeting notes.
It combines branded video meetings, bot free recording, AI transcription, summaries, action items, automated follow ups, CRM connectivity and team analytics within one customer facing meeting environment.
Its strongest differentiator is the ability to host meetings on a company’s own domain while keeping branding consistent through meeting pages and follow up emails.
Sales teams, consultants, customer success teams, recruiters, account managers and professional service organizations may find this particularly useful because customer meetings become both a communication tool and a branded business experience.
For companies that want to replace generic meeting links and separate AI note taking bots with a more integrated meeting and follow up workflow, hq0 offers an interesting alternative.
